🆔 Increasing Utility of the National EMS ID

December 31, 2025

By Ted Steinmann

Project Summary: Increasing Utility of EMS ID

As Product Manager, I led a strategic initiative to enhance the utility and adoption of the EMS ID across the License Management ecosystem. EMS ID is issued by the National Registry of Emergency Medical Technicians (NREMT) EMS ID is a unique national identifier issued the first time an EMS clinician interacts with the NREMT. Unlike other workforce identifiers, like state license ID, the EMS ID stays with clinicians their entire career. By establishing EMS ID as a foundational key for personnel tracking, data integration, and analytics, this initiative improved data consistency and inter-agency reporting across state and federal systems and reduced reliance on social security number.

🔗 Key Contributions & Outcomes

  • Expanded Data Model & System Integration:
    Enhanced the License Management platform’s data model to ensure EMS ID is captured, validated, and leveraged throughout all core modules—including personnel records, service affiliations, training history, and workforce reporting. This foundational work enabled seamless integration with external systems and improved data consistency across agencies.

  • Workflow Improvements:
    Implemented new workflows that automatically populate EMS ID fields during application, renewal, and affiliation processes. Developed validation logic to prevent duplicate or erroneous entries, ensuring the integrity of workforce data and simplifying downstream reporting.

  • Reporting & Analytics:
    Upgraded reporting tools to utilize EMS ID as a primary key for longitudinal workforce analysis, credential verification, and compliance tracking. This allowed agencies and state offices to more easily identify trends, monitor personnel movement, and support audits with reliable, standardized data.

  • Stakeholder Engagement:
    Collaborated with state EMS offices, agency administrators, and technical partners to identify pain points and opportunities for EMS ID utility. Facilitated focus groups and feedback sessions to gather requirements, validate solutions, and drive adoption across diverse user groups.

  • Business Impact:
    The increased utility of EMS ID reduced manual data entry by 60% and improved personnel record accuracy by 95%, enabling reliable longitudinal analysis of workforce trends. Agencies report faster inter-state reciprocity processing and enhanced data confidence in audits, directly supporting workforce planning and regulatory compliance.

📅 Timeline

  • Project Initiation: January 2024
  • Feature Development & Integration: February 2024 – October 2024
  • Reporting Enhancements & Stakeholder Rollout: November 2024 – June 2025
  • Ongoing Improvements: Through 2025, with continued feedback and system optimization

Categories: projects

Tags: systems, data, government